CFBL is looking to appoint an Admission Officer

Start date: Tuesday 1st May 2018

Contract: Permanent, Full time (40 hours per week),

Context

The Admissions Officer’s role is to be the key person responsible for all aspects of pupils’ enrolment and admissions in accordance with the Local Authority and College Bilingue Français de Londres (CFBL) admissions policy. The role will include liaising closely with arriving and leaving families for both primary and secondary schools and working with the Deputy Heads for Primary and Secondary.

 

Roles & Responsibilities

 

Potential new families and joining pupils

 

  • Receive all external queries from prospective families via Factos portal, email & telephone
  • Liaise with LA concerning pupils’ entry
  • Ensure all enquiries are dealt with professionally, effectively and efficiently
  • Provide school tour information, including information packs, to potential parents and pupils
  • Arrange school tours of CFBL with Heads of Primary and Secondary Schools
  • Follow up with all families that have visited, including those from whom there is no contact
  • Request, monitor and process registration forms
  • Communicate with other schools for collecting references and school reports
  • Provide Heads and Deputies with all information required for English language assessment and any special needs assessment required
  • Offer available places in school
  • Provide information pack and other paperwork to new families
  • Respond to all queries from new families
  • Assist with the planning of Welcome and Open Mornings
  • Distribute the appropriate school information booklets to new families
  • Ensure new families receive copies of all relevant communications, including ECA letters, field trip letters and school events letters prior to starting
  • Help to ensure the first day of school is a positive experience for all new families
  • Liaise with Finance Department regarding registration, enrolment and tuition fee payments
  • Highlight the existence of the FSF & bursary schemes to parents
  • For new pupils who join during the year, designate class and liaise with class teachers

 

 

Leaving families and pupils

 Working closely with the Deputies in both Primary and Secondary, the post-holder will manage the school’s responsibilities in relation to the entry/admissions process for pupil transfer to another school in accordance with the CFBL and LA policy. This aspect of the role will require liaison with Admissions Officers/Registrars in such schools, assistance with the compilation of reports or references and possibly the management of entry examinations. It is expected that the post-holder will work to develop the expertise to offer guidance and support to parents.

 

  • Ensure leaving families are aware of departure deadlines and formalities
  • Confirm receipt of leaving form with parents
  • Request leaving reports where necessary
  • Confirm leavers have no outstanding finance matters with Finance Department
  • Handle letter of release forms from other schools
  • Inform Development Department of leaving pupils for tracking alumni records Data Management
  • Maintain and monitor the registered list, tour list, assessment list, new joiners list, leavers list and waiting list
  • Monitor current school roll numbers and potential joiners and leavers and provide data to allow the Bursar to estimate future student numbers
  • Provide relevant information to allow the student database to be updated whenever new information is received or changed: New Pupil Record, Leavers Form, Change of Contact details

 

 

Department for Education annual Census

 The Admissions Officer is responsible for the completion of the school level annual school census with the Department of Education. The annual census is a data return collected annually from registered independent schools, reflecting their situation on the third Thursday in January (census date). The data collected includes details of teaching and pupil numbers, courses of study, pupils with special educational needs (SEN) etc. In addition, information is also collected on annual fees and accommodation, as well as details of new staff members and staff leavers and changes in proprietor since the last data collection.

 

School Trips Administration

  • Be the main point of contact in the school for staff, students and parents with regard to travel booking and any associated functions
  • Effective communication of all trips information – by e-mail, telephone and trips noticeboard on Pronote
  • Investigate calendar availability, produce costings, correspondence and reports regarding
  • Organise currency in advance and all necessary travel documents and parent information sessions for overseas trips
  • Working closely with all involved in trips (teachers, parents, students, HR, Chief Accountant, DAF, Head of Primary and Headteacher, travel agents, hotels etc…)

 

Children Missing in Education

The Admissions Officer is responsible for informing the Local Authority when a child leaves or enters the school.

 

Person description

 The position includes shared responsibility for admissions across the school, including admissions to the Secondary School. The person will need to work closely with the Head and Deputy of the Secondary School. The development of a good understanding of the secondary structure and curriculum will be essential.

It is expected that the Admissions Officer will have:

  • A high level of organisational and administrative skills
  • Excellent interpersonal and communication skills
  • Ability to maintain close and productive relations with work colleagues at all levels
  • Strong and successful customer relations and customer care skills
  • Excellent verbal and written French skills and preferably some English skills
  • Strong computer skills, especially MS Word and Excel packages

 

Personal qualities

 It is expected that the Admissions Officer will:

  • Be an outgoing, confident, affable and positive personality
  • Be a pro-active person of integrity, drive, energy and stamina
  • Be capable of showing initiative including the ability to think ahead and work flexibly without constant direction to deliver his/her outputs
  • Be a creative problem-solver with an eye for detail and capable of applying analytical skills to business matters
  • Possess good team working skills
  • Be a person who is able to mix easily with persons of any culture or background
  • Critically, the post holder must have an excellent telephone and personal manner and be an efficient operator who is a team player and works well under pressure

 

How to apply

To apply, please fill out the application form and email it to recruitment@cfbl.org.uk by 9 March.